Alliance for International Medical Action (ALIMA) recruitment Form Portal 2020/2021

We are recruiting to fill the position of:

 

Job Title: Purchaser

Location: Maiduguri, Borno (Alima Maiduguri Project Office)
Department: Logistic
Report To: Project Logistic Manager
Functional With: Project Logistic Supply  Manager
Response / Supervise: None
Contract term: Fixed Term Contracts

Main Purpose in the Organisation

• The purchaser, under the direct supervision of the Supply Supervisor and overall supervision of the Supply Manager, is responsible for procurement activities in Maiduguri project office.
• He /She has to plan, organize procurement activities in compliance with ALIMA procedures and ensure timely delivery, reception and dispatching of goods as required

Responsibilities / Main Activities
Purchasing:

• Establish and maintain good working relationship with different suppliers and avoid purchasing from very limited number of suppliers without checking prices, quality, guarantees and services on a regular basis.
• Cross check the amount in deliveries, invoices versus the Supplier Purchase order before sending the file to finance team for payments.
• Prepare and submit monthly IR report to Logistics Manager for compilation.
• Photocopy and file procurement documents,
• Prepare payment to Finance.
• Ensure guaranteeing for a long period of time for all items of a certain price according to protocols.
• Updating of supply (IR) procurement data base (IR Tracking sheet) on a weekly basis.
• Maintain a proper record system of procurement documentation at all times.
• Send out of Request for quotations, preparing purchase orders and Supplier purchase orders as per the validation table.

Administration:

• Maintain proper filling system for the supply department at all times.
• Review Complete IRs, purchase order, and Supplier Purchase orders and verifying them before submitting for signatures
• Collect enough quotations for all items depending on the validation table thresholds.
• Ensure that complete and official receipts or invoices are always given upon payment and that they reflect exact amount of money spent for each supplier.
• Maintain the standard price list for the project, and take lead in doing market surveys when due together with the Log manager.

Maintenance:

• Keep areas of purchaser area clean and tidy.
• Equipment
• Look after all equipment provided.

Key Result areas:

• Proper documentation of procurement documents as per the validation thresholds.
• Timely submission of weekly procurement reports (IR tracking Sheet)
• Proper filling of the procurement documents as advised by the Supply Manager
• Timely payments to vendors, constructors and consultants etc.

Qualifications
Knowledge:

•  Essential: A Diploma in Purchase and Supply, Banking and Finance, Supply Chain Management and any other related field of study. Good MS Office skills (Word, Excel), power-point.

Experience:

• Experience: At least 1-year experience in similar position with INGO

Desirable:

• Experience with INGO is strongly desired

Personal Quality:

• He/she should be autonomous, reactive and able to deal with priorities
• Excellent team player,
• Professionalism, integrity, interpersonal skill and goal focus
• Excellent negotiation skill
• Highly motivated

Note: The said list is not inclusive and may require the Employee to perform other duties as assigned by the Employer.

Competencies:

• Self-starter,
• Ability to work autonomously,
• Excellent organizational skills,
• Work under stress.
• Good organization of his work
• Committed and hard worker.
• Flexible and meeting deadlines.
• Flexibility,
• Team work,
• Critical spirit,
• Adherence to ALIMA principles teamwork and cooperation, results and quality awareness

Language:

• English and Local Languages are essential

Salary
National Pay Scale Level 05

 

How to Apply
Interested and qualified candidates should send their Credentials, CV and Cover letter to: recruitment@nigeria.alima.ngo using the “PURCHASER MAIDUGURI – Nigeria” as the subject of the email.
Or
Submit the Hard Copies in person at:
Alima Maiduguri Office,
Borno State.

 

Application Deadline  9th October, 2020.

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